Appointment of foundation governors in Church of England and Church of England/Methodist Schools
The following information should help you understand the process for appointing foundation governors in your Church of England and Church of England/Methodist school.
School Instruments of Government clearly state how the governing body is made up and the Lincoln Diocesan Board of Education is only involved in the appointment of foundation governors. The number of foundation governors appears on the list under ‘the governing body shall consist of’ and will usually say the total number, for example ‘2 foundation governors’. The Instrument then goes on to give a more detailed breakdown of foundation governors. For example (these differ according to the school)
6. The Lincoln Diocesan Board of Education is entitled to appoint one ex officio foundation governor.
The Lincoln Diocesan Board of Education, after consultation with the Parochial Church Council, or if appropriate, the Village Church Council or District Church Council, of the parish in which the school is situated being a person who is fit and willing to support the Anglican ethos, values and aims of the school and be a person of faith, is entitled to appoint 1 foundation governor. (so this means that the Board of Education appoint, not the PCC. The PCC nominate a suitable person after we have contacted them and asked them).
7 (a) the holder of the following office shall be a foundation governor ex officio: The Principal Officiating Minister (i.e. the incumbent or priest in charge of the parish in which the school is situated or a team vicar with a special cure of souls for the area in which the school is situated).
(b) the Archdeacon of the Archdeaconry in which the school is situated after consultation with the Rural Dean of the Deanery in which the school is situated shall be entitled to appoint a foundation governor to act in the place of the ex officio foundation governor whose governorship derives from the office named in (a) above, in the event that the ex officio foundation governor is unable or unwilling to act as a foundation governor or has been removed from office under regulation 21 (1) of the Constitution Regulations. Some incumbents are not able to be ex officio foundation governor, for example – if they have a large number of Church schools in their parish and they simply do not have the capacity. When this happens we endeavour to find a temporary ex officio foundation governor who holds that office for up to four years or sooner if a new incumbent arrives and feels they can undertake the role.
8. The Archdeacon of the Archdeaconry in which the school is situated, after consultation with the Rural Dean with oversight of the parish in which the school is situated is entitled to request the removal of any ex officio foundation governor and appoint a substitute governor.
Here is an explanation of the process:
For PCC nominated/LDBE appointments (your Instrument will tell you what your school has)
- Mr(s) X’s term of office (4 years) is due to expire – The Lincoln Diocesan Board of Education (LDBE) database can flag up six months notice on this and so we are aware it is imminent. OR Mr(s) X has resigned and the Clerk to Governors should inform the Foundation Governor Administrator at the Lincoln Diocesan Board of Education.
- The LDBE Administrator will write to the PCC to say Mr(s) X’s term of office is coming to an end on ……. (hopefully six months hence so a good lead up) or Mr(s) X has resigned. The LDBE Administrator will ask them to put the pending vacancy (or immediate vacancy) on the agenda of their next PCC meeting. If Mr(s) X is willing to seek re-appointment, the LDBE Administrator will tell the PCC that (it is up to them whether or not they want to re-nominate the outgoing foundation governor).
- The PCC completes part A of the nomination form, and the nominee completes part B and if they are a returning governor, they should fill in Part C which asks what governor training they have been on. There is an expectation/requirement that they undergo diocesan governor training and other agency governor training (LEA for example) during their term of office. The more the better. Clerks should have a record of what they have been on if they cannot remember.
- The form is returned to the Diocesan Education Centre (103 Newport, Lincoln LN1 3EE)
- The LDBE Governor Administrator will take up two references (as given by nominee in part B).
- When two references are received, it is Senior Leadership Team (SLT) ready. The SLT will look at the nomination form, the references and make a decision on whether to appoint or not.
- If appointed, the LDBE Governor Administrator will write to PCC, Clerk to Governors, Governor Services at the relevant local authority, the school, and newly appointed foundation governor and enter the details on the Diocesan Education database.
- If the appointment requires further consideration, the LDBE Finance & Administration Committee are consulted. This Committee meets four times per year.
The forms to be used for the above process can be found below:
- Appointment of Governors
- Q&A Booklet
- Governor Appointment Form
- Introducing Foundation Governors Booklet
For PCC appointments (not applicable for the majority of schools – please see your Instrument which will give this information), they are wholly responsible for undertaking the process and informing the LDBE when an appointment has been made. This is a PCC appointment, and not a PCC nomination/LDBE appointment. This is more common in Aided schools where the foundation governor representation is higher than Controlled schools.
- Mr(s) X’s term of office (4 years) is due to expire. As explained in the section above, the LDBE database can give six months notice on this and so we are aware it is imminent. OR Mr(s) X has resigned and the Clerk to Governors should write to the LDBE Governor Administrator informing her of this new vacancy. The LDBE Administrator will then write to the PCC to say Mr(s) X’s term of office is coming to an end on ……. (hopefully six months hence so a good lead up) or Mr(s) X has resigned. The PCC will be asked to put the pending vacancy (or immediate vacancy) on the agenda of their next PCC meeting. If Mr(s) X is willing to seek re-appointment, the LDBE Governor Administrator will inform the PCC (it is up to the PCC whether or not they want to re-appoint).
- The PCC are then responsible for completing part A of the form, the appointee completes part B but what then differs is the PCC collect references and are wholly satisfied that they are appointing a person who will represent them well and uphold the Christian foundation and distinctiveness of the school they will be serving.
- The PCC should write to the LDBE Governor Administrator, confirming their appointment and send the completed form form and references for the LDBE file. The appointment will be immediate, and not subject to the LDBE governance committee’s approval.
- The SLT/LDBE is informed of the appointment and formally note it.
Attached are the forms used for the PCC to use when they are making their own appointments.